Charter Bus Prices in Waco
With Waco Coach Bus Service, getting a charter bus rental quote in Waco is fast, simple, and completely transparent—you’ll always know exactly what you’re paying for before you sign! We make it easy to find the perfect vehicle at the right price thanks to our large fleet of modern buses, flexible trip options, and friendly reservation specialists who are available 24/7. Whether you’re planning a local shuttle around downtown Waco or an out-of-town trip to Dallas, Austin, or College Station, we’ll help you build an itinerary that fits your schedule and budget.
Once you call our office at 254-651-0440 with your headcount, itinerary, and desired amenities, we can provide a free, no-obligation quote in minutes. You’ll get an exact number based on your unique trip—not an estimate—and you won’t pay a cent until you’re ready to book. It’s the easiest way to compare prices, lock in your date, and hit the road with confidence!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Waco?
The cost of renting a charter bus in Waco typically ranges from $1,200 to $4,000+ for multi-day or longer-distance trips. You can also expect to pay between $150 and $450 per hour depending on the size of the bus, the length of your trip, and other factors like mileage and time of year. Minibuses and smaller vehicles are generally less expensive, while full-size coaches with premium amenities will be at the higher end of the spectrum. The best way to get an accurate price is to call our team with your trip details—we’ll give you a free, instant quote based on your exact itinerary.
What Factors Influence Charter Bus Pricing in Waco?
Several key factors influence the final cost of your charter bus rental in Waco:
- Number of Passengers: Larger groups require bigger buses, which cost more to operate. Smaller groups can save money by booking a minibus or sprinter van.
- Trip Duration: Are you renting by the hour, day, or mile? Longer trips naturally cost more, but multi-day packages may offer better value.
- Distance Traveled: Out-of-town trips to cities like Dallas, Houston, or San Antonio will increase your mileage fees.
- Time of Year: Demand for charter buses peaks during certain seasons—especially around Baylor University events, graduations, and spring break—which can affect pricing.
- Pickup Location: If your trip starts outside of Waco, you may incur additional “deadhead” fees to cover the distance from our nearest depot.
- Amenities Requested: Upgrading to a bus with leather seats, Wi-Fi, power outlets, or a restroom will impact your total cost.
To get an exact price tailored to your event, call our reservations team anytime at 254-651-0440. We’ll quickly generate a personalized quote based on your headcount, itinerary, and vehicle preferences.
Sample Trip Pricing Examples
Example #1
A local elementary school is organizing a field trip for 60 students and 6 teachers (total 66 passengers) to visit Cameron Park Zoo and the Texas Ranger Hall of Fame & Museum. They need one 56-passenger charter bus and one 25-passenger minibus. The itinerary includes two stops within Waco city limits, with each stop lasting 3 hours, plus roundtrip transportation from the school campus. Total rental time is 8 hours. Estimated cost: $2,400 ($1,800 for the charter bus + $600 for the minibus). Cost per student: $40.
Example #2
The Baylor Bears women’s basketball team needs transportation for a weekend away game against the University of Texas in Austin. The group includes 18 players, 6 coaches/staff, and equipment bags (total 24 passengers). They require a single 25-passenger minibus with extra luggage space. The trip departs Friday afternoon from Ferrell Center, includes two nights at a hotel near UT campus, and returns Sunday evening after the game. Total distance is 200 miles roundtrip plus local shuttles between hotel and arena. Estimated cost: $3,000 ($1,000 per day x 3 days). Cost per person: $125.
Example #3
A local Waco church is hosting a weekend retreat at a campground on Lake Waco for 80 adult members. They need two 40-passenger minibuses to shuttle attendees from the church parking lot to the lakefront cabins 15 miles away. Buses will make one roundtrip on Friday evening and another on Sunday afternoon, with no use during the retreat. Total charter time is 4 hours per bus. Estimated cost: $1,600 ($800 per minibus). Cost per attendee: $20.
Example #4
A Dallas-based company is sending 30 employees to a two-day industry conference at the Waco Convention Center, with hotel accommodations near Magnolia Market at the Silos. They book one 35-passenger minibus for roundtrip service from their Dallas office to Waco (195 miles each way) plus local shuttles between hotel, convention center, and Magnolia Market. The bus stays with the group for the duration of the event (48 hours). Estimated cost: $5,000 ($2,500 per day x 2 days). Cost per employee: $167.
Example #5
A bride and groom are providing guest transportation for their wedding at Old Bethany, a rustic venue 10 miles outside downtown Waco. They have 100 guests staying at three hotels in Waco and need continuous shuttle service before and after the ceremony. Two 56-passenger charter buses run back-to-back trips from the hotels to the venue and back over a 6-hour period. Estimated cost: $3,000 ($1,500 per bus). Cost per guest: $30.
Example #6
A Waco high school band is traveling to San Antonio for a state competition, including 50 students, 5 directors, and instruments (total 55 passengers). They require one 56-passenger charter bus with undercarriage storage. The itinerary includes a 180-mile trip to San Antonio, two nights at a hotel, and local transfers to the competition venue. Total duration is 3 days. Estimated cost: $4,500 ($1,500 per day x 3 days). Cost per student: $90.
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