Charter Bus Rentals Waco, Texas

You can expect to pay between $197 and $519 per hour or $1,600 to $3,800 per day when you book a charter bus in Waco. Minibuses generally cost $155–$375 per hour or $1,420–$3,575 per day. You’ll get an exact price quickly when you call our team with your trip details!

Example #1: A church group from Waco Baptist Church is taking 40 members on a weekend retreat to Glen Lake Camp near Glen Rose. They need a full-size charter bus for the 2-hour round trip and local shuttles between cabins and meeting spaces. Their quote is $3,100 plus a 15% driver tip ($465). Final cost: $3,565.

Example #2: Baylor University’s club lacrosse team (25 players, 3 coaches) has an away game at Texas A&M. They book a 30-passenger minibus for a day trip to College Station (180 miles each way). Their quote is $2,400 plus a 10% driver tip ($240). Final cost: $2,640.

Example #3: A wedding party needs guest transportation between two hotels and a venue at The Phoenix Ballroom. They book a shuttle for 6 hours of service. Their quote is $1,800 plus a 15% driver tip ($270). Final cost: $2,070.

Example #4: A local elementary school is taking 60 students and 10 chaperones on a field trip to the Cameron Park Zoo. They book a 56-passenger bus for a half-day rental. Their quote is $1,600 plus a 10% driver tip ($160). Final cost: $1,760.

Charter bus prices in Waco depend on your trip’s mileage, number of days, passenger count, vehicle type, and time of year. Multi-day and out-of-town trips cost more than local shuttles. Peak demand around major events—like Baylor football games at McLane Stadium, Silobration at Magnolia Market, or Fixer Upper tours—can raise rates significantly. You’ll pay extra for larger vehicles, last-minute bookings, and driver expenses such as hotel rooms and meals on overnight trips.

Yes! All buses can be made ADA-accessible and wheelchair-friendly upon request at no additional cost. Please let us know your accessibility needs when booking so we can provide a vehicle with lifts, securement areas, and other required features.

We serve school field trips, university athletics (Baylor Bears), corporate events, church retreats, wedding parties, airport transfers, military and government travel, and fan groups heading to McLane Stadium, Magnolia Market, or the Heart O’ Texas Fair & Rodeo. If you have somewhere to be, we’ll get you there!

Waco Coach Bus Service offers minibuses seating 18–25 passengers, midsize shuttles for 30–40, and full-size charter buses with up to 56 seats. We also provide sprinter vans for smaller groups. Available models include Temsa TS30, Grech EG40, Van Hool CX45, Prevost H3-45, MCI J4500, and similar vehicles from top manufacturers.

Our buses include cushioned reclining seats, powerful air conditioning, overhead parcel racks, underfloor luggage bays, and a public-address microphone. Most vehicles also feature 110V power outlets, USB charging ports, Wi-Fi connectivity, flat-screen video monitors, DVD/Blu-ray players, and an onboard restroom with toilet and sink. Additional options include tray tables, cup holders, reading lights, and tinted windows.

You should book your charter bus at least four to six months before your trip date. Availability gets tight during busy seasons like spring break, college move-in weekends, and major events such as Baylor football games or the Heart O’ Texas Fair & Rodeo. Last-minute reservations are possible but may limit your options and increase costs.

Getting a quote is fast and easy! Just call our 24/7 reservations team at 254-651-0440 or fill out the online form with your trip details—including pickup location, destination, departure date, return date, and number of passengers. We’ll quickly generate a personalized estimate based on your exact itinerary. Once you receive your quote, you can review pricing, ask questions, and lock in your reservation with a signed contract and deposit payment. It’s simple, transparent, and completely free to get started!

Your quote covers the base rental fee for the bus and driver but does not include tolls, driver accommodations (hotel room and meals), cleaning fees, or parking passes. For example, parking at McLane Stadium for a Baylor game costs $40–$50 per vehicle, while event parking at the Extraco Events Center ranges from $5 to $20 depending on the show. You are responsible for these additional expenses, which will be billed separately or paid directly to the venue.

To book a bus, call our reservations team anytime at 254-651-0440 or use the online quote tool on our website. Once you receive your quote, you can confirm the reservation by signing the contract and paying the required deposit. The remaining balance is due before the departure date. Our agents are available 24/7 to answer questions, help you choose the right vehicle, and make sure everything goes smoothly from start to finish.

Waco Coach Bus Service provides service throughout Central Texas and beyond, including Dallas, Fort Worth, Austin, Houston, San Antonio, Temple, Killeen, Bryan–College Station, and smaller communities across the region. Whether you need local transportation within Waco or long-distance travel to another city, we’ll get you there on time and hassle-free.